edFirst.co.uk - Listed school supplier

Finance Executive (part-time Hybrid)

Cambridge, Cambridgeshire
Up to £26000 per annum
24 hours a week
Yvette Scott BSc.

Finance Executive (part-time/Hybrid)

Meyer Scott Ref: VR/08503

Salary: £26000 pro rata

Location: Fulbourn (moving to Fenstanton/St Ives area 2023)

Type: Permanent Hybrid after training. Part time

Our client based in Fulbourn, are designers and manufacturers of industrial vacuum cleaners for customers worldwide.

Running a small, but busy finance department.

Reporting to the Managing Director. 50% office, 50% home. So, 2 days at home, 2 days in office.

Main Responsibilities:

  • Processing sales ledger - emailing sales invoices to customers, posting sales invoices and payments to customer accounts; emailing statements to customers

  • Processing purchase ledger - posting purchase invoices to supplier accounts, making BACS payments to suppliers, dealing with purchase disputes, chasing up unfulfilled purchase orders with suppliers

  • Processing payroll - processing payroll on a monthly basis; making BACS payments to employees; making PAYE and NIC payments to HMRC; Processing automatic enrolment pension payments through NEST

  • Administering the pension scheme - administering the Company's automatic enrolment pension scheme through NEST; responsible for re-enrolment and implementing opt-outs, opt-ins, and changes as per current legislation

  • Managing aged debtors - monitoring aged debtors; processing aged debtors through the company's debt recovery scheme

  • Banking - reconciling the bank accounts on a daily basis; arranging for cheques to be paid in; managing and reconciling the petty cash; reconciling expenditure on company credit cards; updating exchange rates to Sage 200.

  • Administering all aspects of the company's tax: reconciling and filing quarterly VAT returns through MTD; filing monthly PAYE and NIC returns through RTI; Ensuring corporation tax and Class 1 National Insurance liabilities are paid as required.

  • Administering a USA-based branch of the business: raising purchase orders and sales invoices using Xero cloud-based accounting; filing state and federal annual returns to the appropriate US agencies; ensuring insurance and business services are renewed and updated as required.

  • Liaising with the Company's accountants over annual returns, P60s, P11Ds and corporation tax

  • Stock valuation: Preparing and reporting annual stock take

  • Monthly reporting - preparing monthly financial reports for the Board of Directors

Measures of performance

  • Aged debtors - age and size of debts minimised

  • Supplier payments - managing cashflow to ensure all suppliers are paid as per their terms

  • Sales ledger, bank and purchase ledgers reconciled in a timely manner

  • Payroll completed on time and accurately

Person Specification

  • Sound knowledge of financial control in a small company

  • Must be confident in administering financial ledgers in a small company. Accuracy and ability to spot/rectify mistakes are essential.

  • Excellent numerical and financial analytical skills

  • Good written and verbal communication skills

  • Able to work accurately and methodically

  • Identify, plan, and implement ideas for efficiency savings in the Finance Department or companywide.

  • Competent in using MS Excel and MS Outlook.


  • AAT, ACCA or qualified by experience

  • GCSE English Language and Mathematics, grade C/5 (or equivalent)


  • Managing sales, purchase, and nominal ledgers through Sage 200 (or similar financial package)

  • Processing payroll through Brightpay (or similar payroll package)

  • Administering pensions through NEST


  • 27 days' holiday pa, including bank/statutory holidays. (Based on 4 working days per week)

  • Company-wide profit-share scheme

  • Death-in-service cover

  • Corporate vouchers for eye tests, contributions to corrective eyewear (where required) and annual corporate flu vaccination vouchers

  • Hybrid home/office working considered

Hours: 22-24 hours per week (days and times flexible by agreement) -would someone who wants school hours. Monday - Thursday 9 till 3. Hybrid role - 50% office, 50% home. So, 2 days at home, 2 days in office.

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